Case Study
Oracle Essbase 21c on OCI Enables Self-Service Reporting and Analysis
WeWork is a commercial real estate company that is revolutionizing the way people and companies work. Founded in 2010 and headquartered in New York City, WeWork designs and builds flexible shared workspaces as well as providing office services and access to leading technologies.
The engagement was about more than implementing technology. WeWork needed a solution that could support real operational complexity while still giving finance and business leaders information they could trust.
MindStream Analytics approached the work with a focus on long-term usability, helping WeWork improve planning discipline, reduce friction in reporting, and create a stronger decision-support environment.
The Challenge:
Rapid company growth led to constant changes in corporate metadata and reporting structures.
Reports often contained inconsistencies and there was a lack of confidence in the multiple versions of data. This issue mattered because it affected how WeWork could plan, report, and respond to changing business demands across the organization.
The existing Workday Planning application was slow and performing any ad-hoc reporting or analysis was difficult. This issue mattered because it affected how WeWork could plan, report, and respond to changing business demands across the organization.
Getting timely and accurate information to support corporate decision-making was extremely challenging for all areas of the organization. This issue mattered because it affected how WeWork could plan, report, and respond to changing business demands across the organization.
The Solution
Based on WeWork’s requirements, and their previous successful experience with Essbase, MindStream Analytics determined that the best solution was to implement Oracle Essbase Cloud as part of the Oracle Analytics Cloud Essbase platform-as-a-service.
MindStream implemented Oracle Essbase Cloud as part of the Oracle Analytics Cloud Essbase platform-as-a-service. This step helped create a more practical and scalable operating model so finance teams could rely on the system instead of working around it.
In 2020, MindStream migrated WeWork’s applications to Essbase 21c, a Private Cloud configuration on Oracle’s Cloud Infrastructure. This step helped create a more practical and scalable operating model so finance teams could rely on the system instead of working around it.
The migration enabled WeWork’s access to the Essbase back end in a customer managed environment. This step helped create a more practical and scalable operating model so finance teams could rely on the system instead of working around it.
MindStream’s AppCare Managed Services team manages security, business rules, data updates, and help desk support for end-users. This step helped create a more practical and scalable operating model so finance teams could rely on the system instead of working around it.
Key solution components included:
The Result
The new environment enabled self-service reporting and analysis while improving consistency, efficiency, and visibility.
FP&A now has consistent financial numbers that tie to the reported financials published by Accounting. In practical terms, that meant better visibility, faster turnaround, and a stronger foundation for ongoing planning and analysis.
Increased efficiency and accuracy have significantly reduced the planning cycle. In practical terms, that meant better visibility, faster turnaround, and a stronger foundation for ongoing planning and analysis.
Automation of large daily metadata changes ensures consistency and supports quick actual versus budget variance and constant currency analysis. In practical terms, that meant better visibility, faster turnaround, and a stronger foundation for ongoing planning and analysis.
WeWork gained more visibility with direct access and control of data, plus cost savings from AppCare managed support. In practical terms, that meant better visibility, faster turnaround, and a stronger foundation for ongoing planning and analysis.
These outcomes show why organizations choose MindStream Analytics when they need more than software alone. The project for WeWork required technical depth, process design, and close coordination with stakeholders so the final solution actually supported day-to-day decision-making.
By aligning Oracle capabilities with the way WeWork wanted to run finance, reporting, and planning, MindStream helped turn a difficult process into one that was more stable, repeatable, and useful for leadership.